# Invite and manage organization members

> Invite people to an organization, manage pending invitations, change organization roles, and remove organization access safely.

Canonical URL: http://modelmonster.ai/docs/organization-and-administration/inviting-and-managing-organization-members/

## Article Metadata

- Reading time: 4 min

Managing organization members is about granting the right access—and removing it when it is no longer needed. This guide covers sending and managing invitations, reviewing members, changing organization roles, and removing organization access. Accepted invitations grant access through teams, while organization roles control authority across the organization.

## Before you begin

To complete these workflows, you need:

- An organization administrator account with the intended organization active
- At least one named team
- The email address of each person you want to invite
- A team role for each team you select

Organization membership and team membership are related but separate. A person's organization role and team role can differ, and changing one does not automatically change the other.

## Invite a person to the organization

When a person accepts an invitation, they receive access through one or more named teams. You choose a team role for each team during the invitation, but the person's organization role is established separately.

1. Open **Settings**, then select **Invitations**.
2. Select **Invite Member**.
3. Enter the person's **Email Address**.
4. Select one or more named teams. The built-in General team is not available as an invitation target.
5. Choose a team role for each selected team, then review the recipient, teams, and role selections under **What happens next?**

![Invite Member to Teams dialog showing a fictional email, two teams, roles, and invitation summary](/media/original_images/visual-1-invite-member-to-teams.png)

6. Select **Send Invitation** for one team or **Send Invitations** for multiple teams.

Model Monster sends one invitation email for each selected team. Each team invitation remains pending until it is accepted or canceled.

## Review, resend, or cancel pending invitations

![Invitations workspace showing one fictional pending invitation with recipient, team, role, status, and sent date](/media/original_images/visual-2-pending-invitation.png)

Pending invitations identify the recipient, team, team role, status, and sent date.

Resend an invitation when the recipient still needs access but needs another copy of the email:

1. Find the invitation and select **Resend invitation**.
2. Review the confirmation, then select **Resend Invitation**.

The platform sends another invitation email to the invited address, and the invitation remains pending.

Cancel an invitation when the recipient should no longer be able to use its link:

1. Find the invitation and select **Delete invitation**.
2. Review the **Delete Invitation** confirmation.

![Delete Invitation confirmation for a fictional single-team invitation, before deletion](/media/original_images/visual-3-delete-invitation-confirmation.png)

> **Warning:** Deleting an invitation cancels it and makes its link invalid. If the person still needs access, send a new invitation.

3. Select **Delete Invitation**.

## Review organization members and roles

When someone who is not already in the organization accepts an invitation, they receive organization **Member** access and access to the invited team. If the person already belongs to the organization, the invitation adds the invited team access without changing their existing organization role.

![Fictional organization member list with an Org Admin badge and separate team-membership labels](/media/original_images/visual-4-organization-members.png)

Open **Settings**, then select **Members** to browse the organization directory. Search by name, email address, or role when you need to find a specific person. The **Org Admin** badge identifies organization administrators, while team-membership labels show separate team access. Select a member to open **Member Details** and review their **Organization Role** and **Team Memberships** before changing access.

At a high level:

- **Member:** Organization membership and the access provided by the person's assigned team roles. Members can view the organization member directory but cannot change organization roles or remove organization members.
- **Administrator:** Organization-management authority, including the member-management workflows in this guide

Use [Roles and permissions](/docs/organization-and-administration/roles-and-permissions/) when you need to compare specific permissions before assigning access.

## Change an organization role

Changing an organization role promotes a **Member** to **Administrator** or demotes an **Administrator** to **Member**. It does not change the person's team role.

You cannot change your own organization role.

1. In **Settings → Members**, open another member's details.

![Member Details comparing a fictional member's organization role with their team memberships](/media/original_images/visual-5-member-details.png)

2. Under **Organization Role**, choose **Member** or **Administrator**.

> **Warning:** Before demoting the only administrator, promote another member so the organization retains an administrator.

3. Review **Change Organization Role** and confirm that the new role is appropriate.
4. Select **Change Role**.

After the change, the member's **Org Admin** status updates in the member list, while their team-role label remains unchanged.

## Remove a member's organization access

Remove a member when they no longer need access to the organization.

1. If the person is an organization administrator, first change their organization role to **Member**.
2. In **Settings → Members**, open the regular member's **Member Details**.
3. Under **Danger Zone**, select **Remove from Organization**.
4. Review **Remove User from Organization**.

![Remove User from Organization confirmation for a fictional regular member, before removal](/media/original_images/visual-6-remove-user-confirmation.png)

> **Warning:** Removal affects the organization and all its teams. It does not delete the person's Model Monster account.

5. Select **Remove User**.

The person no longer appears in the organization member list.

## Next steps

- Use [Roles and permissions](/docs/organization-and-administration/roles-and-permissions/) to compare organization and team roles before making detailed access decisions.
- See [Creating and managing teams](/docs/organization-and-administration/creating-and-managing-teams/) for team-specific administration.