# Creating and managing teams

> Create and manage teams, configure auto-approval, and archive, restore, or permanently delete teams.

Canonical URL: http://modelmonster.ai/docs/organization-and-administration/creating-and-managing-teams/

## Article Metadata

- Reading time: 4 min

Teams let you organize users and resources within an organization — creating one is the first step to controlling who has access to what. This article covers how to create a team, edit its settings, and archive, restore, or permanently delete teams.

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## Create a team

There are three ways to open the team creation dialog:

- From the organization dashboard, go to the **Teams** card and select **+ New Team**.
- From **Settings**, open the **Teams** tab and select **+ Create Team**.
- From the team selector in the top header, choose **+ Add team**.

All three options open the **Create New Team** modal.

![Create New Team modal with Team Name field and Create Team button](/media/original_images/visual-1-create-team.png)

In the **Team Name** field, enter a name for the team, then select **Create Team**.

When the team is created, three things happen automatically:

- You are added to the team as an Administrator.
- All existing organization administrators are added to the team as Administrators.
- A team ID is generated and appears as static text in the team list. The team ID is not editable.

After creation, the platform navigates you to the new team's workspace.

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## Edit a team

To edit a team's settings, go to **Settings** → **Teams**, then select the pencil icon on the team's row. This opens the **Edit Team** modal.

The modal contains two fields:

- **Team Name** — the existing name is pre-populated; update it if needed.
- **Auto-approve new members** — when enabled, new member requests for this team are approved automatically. This toggle is off by default.

When you are done, select **Update Team**.

> **Tip:** If you cannot enable **Auto-approve new members**, go to **Settings** → **Teams** → **Related Settings** and turn on **Allow Auto-approve**. Then open the **Edit Team** modal for the team and enable **Auto-approve new members**.

![Related Settings showing Allow Auto-approve turned off](/media/original_images/visual-2-auto-approve.png)

![Edit Team modal showing Auto-approve new members toggle in interactive/enabled state (organization-level setting on)](/media/original_images/visual-3-team-auto-approve.png)

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## Archive, restore, and permanently delete a team

### Archive a team

To archive a team, go to **Settings** → **Teams**, then select the archive icon (box icon) on the team's row.

![Archive Team confirmation dialog with Archive Team button (red)](/media/original_images/visual-4-archive-team.png)

A confirmation dialog appears. Select **Archive Team** to confirm.

After archiving, the team is removed from the active list. To view archived teams, use the **Show archived teams** toggle on the Teams page.

> **Note:** Archiving a team clears its membership list. Members are not notified when the team is archived, and restoring the team does not restore its previous membership. If you expect to restore the team, save the member list so you can add members again afterward.

### Restore a team

Only organization administrators can restore archived teams; team administrators cannot.

To restore a team, go to **Settings** → **Teams** and turn on the **Show archived teams** toggle. Find the team and select **Restore**. A confirmation dialog appears — select **Restore Team** to confirm.

![Restored RAI Team in the active list with 0 members and a successful restoration message](/media/original_images/visual-5-success-state.png)

After restoring, the team reappears in the active list.

### Permanently delete a team

A team must be archived before it can be permanently deleted.

To permanently delete an archived team, go to **Settings** → **Teams**, turn on the **Show archived teams** toggle, find the team, and select **Delete**. The **Permanently Delete Team** dialog opens.

![Permanently Delete Team dialog with empty name confirmation field and muted Delete Permanently button](/media/original_images/visual-6-delete-modal.png)

Type the exact team name in the confirmation field to activate the **Delete Permanently** button, then select it.

> **Warning:** **Permanent deletion cannot be undone.** All systems, documents, and records associated with the team are deleted. This action cannot be reversed.

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## Reference: team settings and roles

### Team settings

| Setting | Where it appears | Default | Editable | Notes |
|---|---|---|---|---|
| **Team Name** | Create New Team modal, Edit Team modal | — | Yes | Required. Maximum 100 characters (enforced on save). |
| **Auto-approve new members** | Edit Team modal | Off | Yes | Requires organization-level **Allow Auto-approve** to be on. If you cannot change this setting, enable **Allow Auto-approve** first. |
| **Allow Auto-approve** | Settings → Teams → Related Settings | Off | Yes | Organization-level setting. Must be enabled before any team can use auto-approve. |

### Team roles

The four team roles provide progressively broader access:

| Role | At a glance |
|---|---|
| **Viewer** | Can view team content. |
| **Member** | Can contribute to the team's work. |
| **Trusted Member** | Has broader collaboration access than a Member. |
| **Administrator** | Can manage the team and its members. |

Organization administrators always have Administrator access to every team, regardless of their assigned role. Their role cannot be changed or removed via the team interface.

For a complete breakdown of role capabilities and permissions across Model Monster, see [Roles and permissions](/docs/organization-and-administration/roles-and-permissions/).

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## Next steps

- [Invite and manage organization members](/docs/organization-and-administration/inviting-and-managing-organization-members/) — add members to a team you just created
- [Roles and permissions](/docs/organization-and-administration/roles-and-permissions/) — full role and permission details